The terms used are not gender-specific.
As of: November 5, 2022
Table of Contents
- Overview of Processing Activities
- Relevant Legal Bases
- Security Measures
- Transfer of Personal Data
- Data Processing in Third Countries
- Data Deletion
- Provision of the Online Offering and Web Hosting
- Contact and Inquiry Management
- Rights of Data Subjects
Overview of Processing Activities
The following overview summarizes the types of processed data, the purposes of processing, and refers to the data subjects.
Types of Processed Data
- Contact details.
- Content data.
- Usage data.
- Meta/communication data.
Categories of Data Subjects
- Communication partners.
Purposes of Processing
- Contact inquiries and communication.
- Security measures.
- Management and response to inquiries.
- Providing our online offering and user-friendliness.
- Information technology infrastructure.
Relevant Legal Bases
- Contractual performance and pre-contractual inquiries (Art. 6 (1) (b) GDPR) - Processing is necessary for the performance of a contract to which the data subject is a party or for the performance of pre-contractual measures requested by the data subject.
- Legitimate interests (Art. 6 (1) (f) GDPR) - Processing is necessary to protect the legitimate interests of the controller or a third party, unless the interests or fundamental rights and freedoms of the data subject, which require the protection of personal data, outweigh those interests.
In accordance with the legal requirements and taking into account the state of the art, the implementation costs, and the nature, scope, circumstances, and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, we implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.
These measures include, in particular, ensuring the confidentiality, integrity, and availability of data by controlling physical and electronic access to data, as well as access, input, disclosure, availability, and separation of data. Furthermore, we have established procedures to ensure the exercise of data subject rights, the deletion of data, and responses to data threats. We also consider data protection during the development or selection of hardware, software, and procedures in accordance with the principle of data protection by design and data protection-friendly default settings.
TLS encryption (https): To protect data transmitted via our online offering, we use TLS encryption. You can recognize such encrypted connections by the prefix https:// in the address line of your browser.
Transfer of Personal Data
In the course of our processing of personal data, it may happen that the data is transferred to other places, companies, legally independent organizational units, or persons or that it is disclosed to them. Recipients of this data may include, for example, IT service providers assigned with tasks, or providers of services and content that are integrated into a website. In such cases, we comply with legal requirements and, in particular, conclude appropriate contracts or agreements with the recipients of your data that serve to protect your data.
Data Processing in Third Countries
If we process data in a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of using the services of third parties or the disclosure or transfer of data to other persons, entities, or companies, this will only take place in compliance with legal requirements.
Subject to express consent or contractually or legally required transfer, we only process data in third countries with a recognized level of data protection, including, for example, based on EU Commission approved standard contractual clauses, certification, or binding corporate rules (Art. 44 to 49 GDPR, information page of the EU Commission: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_de).
The data processed by us will be deleted in accordance with legal requirements as soon as their consent to processing is revoked or other permissions cease to apply (e.g., if the purpose of processing this data has ceased to apply or it is not required for the purpose).
If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax reasons or whose storage is necessary for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person.
Our data protection information may also contain further information on data retention and deletion, which may take precedence for the respective processing.
Storage Duration: In terms of storage duration, the following types of cookies are distinguished:
- Temporary Cookies (also known as Session Cookies): Temporary cookies are deleted at the latest after a user leaves an online offering and closes their device (e.g., browser or mobile application).
- Permanent Cookies: Permanent cookies remain stored even after the device is closed. For example, the login status can be saved or preferred content can be displayed directly when the user revisits a website. The data collected using cookies can also be used for audience measurement. If we do not provide specific information about the type and storage duration of cookies (e.g., as part of obtaining consent), users should assume that cookies are permanent and may have a storage duration of up to two years.
Additional Information on Processing Procedures, Procedures, and Services:
Provision of Online Services and Web Hosting
We process user data to provide them with our online services. For this purpose, we process the user's IP address, which is necessary to transmit the content and functions of our online services to the user's browser or device.
- Processed Data Types: Usage data (e.g., visited web pages, interest in content, access times); Meta/communication data (e.g., device information, IP addresses).
- Data Subjects Concerned: Users (e.g., website visitors, users of online services).
- Purposes of Processing: Provision of our online services and user-friendliness; Information technology infrastructure (operation and provision of information systems and technical devices, such as computers, servers, etc.); Security measures.
- Legal Basis: Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR).
Further Information on Processing Procedures, Procedures, and Services:
- Provision of Online Offer on Rented Storage Space: For the provision of our online services, we utilize storage space, computing capacity, and software that we rent or otherwise obtain from a corresponding server provider (also referred to as "web hoster"); Legal Basis: Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR).
- Collection of Access Data and Log Files: Access to our online offering is logged in the form of so-called "server log files." Server log files may include the address and name of the accessed web pages and files, date and time of access, transmitted data volumes, a message about successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), and typically IP addresses and the requesting provider. Server log files can be used for security purposes, such as avoiding server overload (especially in the case of abusive attacks, so-called DDoS attacks), and ensuring server performance and stability; Legal Basis: Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR); Data Deletion: Log file information is stored for a maximum of 30 days and is then deleted or anonymized. Data whose further retention is necessary for evidentiary purposes is exempt from deletion until the respective incident is finally resolved.
Contact and Inquiry Management
When contacting us (e.g., via contact form, email, telephone, or social media) and within the scope of existing user and business relationships, the information provided by the inquiring individuals is processed to the extent necessary to respond to the contact inquiries and any requested measures.
- Processed Data Types: Contact details (e.g., email, telephone numbers); Content data (e.g., entries in online forms); Usage data (e.g., visited web pages, interest in content, access times); Meta/communication data (e.g., device information, IP addresses).
- Data Subjects Concerned: Communication partners.
- Purposes of Processing: Contact inquiries and communication; Management and response to inquiries; Feedback (e.g., collecting feedback via online forms); Provision of our online offering and user-friendliness.
- Legal Bases: Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR); Contract performance and pre-contractual inquiries (Art. 6 para. 1 sentence 1 lit. b) GDPR).
Additional Information on Processing Procedures, Procedures, and Services:
- Contact Form: When users contact us via our contact form, email, or other communication channels, we process the data provided in this context to handle the reported matter; Legal Bases: Contract performance and pre-contractual inquiries (Art. 6 para. 1 sentence 1 lit. b) GDPR), Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR).
Rights of the Data Subjects
As data subjects, you have various rights under the GDPR, particularly as outlined in Articles 15 to 21 of the GDPR:
Right to Object: You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data based on Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions. If your personal data is processed for direct marketing purposes, you have the right to object to the processing of your personal data for such marketing, including profiling related to such direct marketing.
Right to Withdraw Consent: You have the right to withdraw any consent you have given at any time.
Right to Information: You have the right to obtain confirmation as to whether or not personal data concerning you is being processed and to obtain information about these data, along with further information and a copy of the data as per legal requirements.
Right to Rectification: You have the right, in accordance with legal requirements, to request the completion of your personal data or the rectification of inaccurate personal data concerning you.
Right to Erasure and Restriction of Processing: You have the right, in accordance with legal requirements, to request the immediate erasure of your personal data or, alternatively, the restriction of the processing of your data.
Right to Data Portability: You have the right to receive the personal data concerning you, which you have provided to us, in accordance with legal requirements, in a structured, commonly used, and machine-readable format or to request the transmission of this data to another controller.
Right to Lodge a Complaint with a Supervisory Authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work, or the place of the alleged infringement if you believe that the processing of personal data relating to you infringes the GDPR.
Personal Data: "Personal data" refers to any information that relates to an identified or identifiable natural person (hereinafter referred to as the "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., cookie), or one or more specific factors that express the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
Controller: The "controller" is the natural or legal person, authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
Processing: "Processing" refers to any operation or set of operations which is performed on personal data, whether or not by automated means. This term is comprehensive and includes virtually any handling of data, including collection, evaluation, storage, transmission, and deletion.